We want to inform you of important changes regarding the payment of fees for the Spring 2025 semester. As of this semester, we will reinstate the Drop for Nonpayment policy. Please read the following details carefully to ensure you remain enrolled in your courses. 

Key Changes 

1. Payment Requirement: 

Students must pay their enrollment fees to avoid being dropped for nonpayment. To maintain your enrollment, you can: 

• Pay your fees in full upon registration. 

• Set up a payment plan via the MyVCCCD student portal or contact us here at the Student Business Office. 

• Ensure any financial aid or exemptions are active. 

2. Unpaid Balances: 

• If you have an unpaid balance from previous semesters, it must be settled before you can register for Spring 2025. A hold will be placed on your account until the balance is paid in full. 

3. Drop Process Timeline: 

• The drop process for unpaid Spring 2025 fees begins on December 17, 2024.

• From October 28, 2024 to December 16, 2024, the process will be in Audit Mode; you will receive reminders but will not be dropped.

• From December 17, the process will switch to Update Mode, and students who have not paid will be dropped from their classes. 

4. Payment Grace Period: 

• If you register after December 17, 2024, you will have up to 7 days to pay your fees. This period decreases as the class start date approaches (1 day payment required once classes begin). 

5. Exemptions: 

• Certain students are exempt from the drop process, including those with active payment plans, dual enrollment students, financial aid recipients, and verified military connected students using GI Bill® benefits. 

Important Actions to Avoid Being Dropped: 

• Pay your fees in full upon registration. 

• Set up a payment plan through the MyVCCCD portal. 

• Ensure all financial aid and exemptions are in place and active. 

Additional Information: 

• To check your balance or set up a payment plan, log into your MyVCCCD student portal or contact us here at Student Business Office. 

• The Spring 25 payment plan option will be available starting October 28, 2024. 

• Please visit the Paying for College Web page for more information.  

Notifications: 

You will receive email alerts and MyVCCCD notifications regarding any unpaid balances and due dates. Please stay informed to avoid being dropped from your courses. 

For more details and assistance, feel free to contact us here at the Student Business Office. 

• Payment Plan – VCCCD offers a payment plan that allows you the opportunity to make monthly, interest-free payments throughout the semester. 
• Pay online – Payments are processed through the Transact ePayment portal accessed through MyVCCCD. 
• Sponsored Payment Portal - If you have someone who is helping you pay for college (such as a family member, legal guardian, etc.), you may provide them access to ePayment. 
• Pay over the phone – payments can be made over the phone during regular business hours. Please contact us at (805) 378-1437. 
• Pay in-person – payments can be made at the Student Business Office located on the first floor of Fountain Hall during regular business hours.
  • We can accept card payments, cash, or checks at the counter.
  • Please note our current systems CANNOT accept tap payments like Apple Pay, Google Pay, or Samsung Pay.

For more information about payment methods, please visit the Paying for College webpage. 

If you have any questions about which plan is right for you, please contact us. We are happy to help you explore all your options. 

**Refund Disbursement:**

Students who have a credit balance (indicated as a negative number) must submit a Refund Request Form, which can be found in the sidebar. All requests will be processed in the order they are received. Please allow 2-3 weeks to receive your refund.

**Refund Policy:**

Students are required to drop classes by the refund deadline indicated on their student schedule bill. Refund applications must be submitted to the Student Business Office after the class or classes have been dropped. Refunds will not be authorized for classes dropped or withdrawn after the refund deadline date.

Refund checks will be mailed out by the Ventura County Community College District Office once the Refund Request Form has been received and processed by the Student Business Office. 

- If payment was made by credit card, the refund will be issued back to the credit card used for the transaction.

- If payment was made by an approved third-party vendor, refunds will be issued back to the vendor.

Please note that a $10 administrative fee will be charged for refunds related to dropped courses.

**Refund Schedule:**

The following refund schedule applies to all students who drop a class or withdraw from college:

- **Full-semester Length Classes:** 100% enrollment fee refund if dropped during the first or second week.

  - **Short-term Classes and Summer Session:** 100% enrollment fee refund if withdrawn within 10% of class sessions.

***No refunds will be authorized after these periods.***

Audit Fees: are not refundable.

Health Center Fee: is only refundable if all classes are dropped for the semester/session within the refund deadline, regardless of the residency status of the student.

Instructional Materials Fees: are refunded in full when a class requiring the fees is dropped within the stated deadline.

Non-mandatory Fees: are refunded in full when requested within the stated deadline. 

Parking Permit Fee: to qualify for a refund of parking fees, students will need to contact the Student Business Office by last day to drop for a refund.

Student Center Fee: refunds may include a pro-rated refund of the Student Center fee. If all classes are dropped ,a student may be entitled to a full refund of the Student Center fee, depending on enrollment in prior semesters for the academic year. 

I just received a letter from VCCCD advising me of outstanding fees owed and that I had 30 days to pay the outstanding balance, or my account would be sent to the Franchise Tax Board (FTB). Why did I get this letter?

The letter was to formally notify you of amounts owed to VCCCD, and that VCCCD is participating in the California Community Colleges, Chancellor's Office Tax Offset Program (COTOP).

COTOP is a program that provides VCCCD with a method of collecting Accounts Receivable balances for student financial aid and non-financial aid obligations. Past due accounts will be submitted by VCCCD to COTOP for a tax offset (via an intercept by the FTB of any tax refunds, lottery winnings, unclaimed property, that might be owed to you).

Prior to submitting an account to COTOP for tax offset, VCCCD must send out a “due process” collection letter informing the debtor that an offset will occur unless payment is made or that information is received showing the debt to be in error. The letter is sent to the student’s last known address at least 30 days before the debtor data is submitted to the State Chancellor’s Office. This is to allow the debtor time to question the debt and/or pay the college before the tax offset process begins through the Franchise Tax Board.

What type of student obligations can VCCCD submit for tax offset?

Non-resident tuition; enrollment fees; library fines; library replacement material charges; parking fees; parking fines (limited to those fines submitted within 3 years of being incurred); personal checks returned for non-sufficient funds; returned check service charges; child care charges; instructional equipment breakage/replacement charges; health fees; transcript fees; foreign student insurance charges; dental health center charges; community services fees; lost key charges; transportation charges/fees; audit fees; contract class charges; instructional material fee; damage to campus facilities/equipment charges; student representation fee, student center fee; campus financial aid funds, and the Board of Governors Enrollment Fee Waivers (BOGFW) for which the student was not eligible. 
 

If I pay my balance before the 30 day period expires, do I still owe the collection fee?

No. You can avoid the collection fee if you voluntarily pay the amounts owed within 30 days of the date of the letter that you received.

I don’t understand why I owe these fees. Who can help me?

Please contact the Student Business Office at the college listed on the 30-day letter for more information and an explanation of the fees shown. If the amount said to be owed is in error, the offset will be withdrawn or the amount will be corrected.

The information listed below is offered as a guide for students and not intended to provide professional tax advice.

1098-T Webpage

If you have questions or need further assistance please contact your tax advisor or the Internal Revenue Service (IRS) 

 Does Not Require A Stamp:  Campus-based departments, programs, or student clubs/organizations are not required to have a Moorpark College "Approved for Posting" stamp to post on mixed-use bulletin boards or communal posting areas. Any posters, flyers, or other materials that advertise instructional programs, student activities, or any other events clearly identified as having sponsorship from Moorpark College may be circulated and posted without bearing the "Approved for Posting" stamp. 

Requires A Stamp: All other types of postings, such as flyers, notices, or posters from external groups, businesses, and organizations, must have an "Approved for Posting" stamp obtained from the Student Business Office(located on the first floor of Fountain Hall) with a signed Posting Policy Form. 

Approved Posting Areas and Materials: Mixed-use bulletin boards and posting areas can be found outside of the Campus Center, on the first floor of Fountain Hall, outside of the Administration building(on the side facing the Communications and Media Arts building), near the drinking fountains inside the Academic Center and along Raider Walk. 

Flyers and posters cannot be posted on building walls, within stairwells, on round pillars/columns, or other building exterior spaces unless there is a mixed-use bulletin board.

You must provide your own tacks, tape (blue painter's tape only), or stapler/staples.

All postings that do not adhere to the aforementioned posting policy will be removed. 

Attention all students at Moorpark College: Student ID Cards are now FREE! 

We are excited to announce that starting Summer/Fall 2024, your student ID cards are free! You can obtain your physical ID card at the Welcome Center, located on the ground floor in Fountain Hall (FH)

To learn more about how to pick up your free ID card, please visit the Student ID card page

If you need further assistance or have any questions, please don't hesitate to contact mcstudentservices@vcccd.edu with any questions, or call 805-378-1400.  

Free College Ride Pilot Program

Who is eligible for the College Ride Pilot Program?

Any students enrolled at one of the following schools:

• California Lutheran University
• California State University at Channel Islands
• Moorpark College
• Oxnard College
• Ventura College
• University of California at Santa Barbara
• Santa Barbara City College
• Ventura County Adult Education Consortium (VCAEC)
  • Moorpark Adult School
  • Oxnard Adult School
  • Simi Institute for Careers and Education
  • Ojai Adult School
  • Santa Paula Adult School
  • Fillmore Adult School
  • Conejo Valley Adult School
  • Ventura Adult and Continuing Education (VACE)

How will the driver know to let me on the bus for free?

You will need a valid student ID in order for the driver to let you board for free. For CLU, OC, MC, and VC student IDs should have the current year dates and student will show their ID the driver.

Free College Ride Program Participants

Ventura County Transit Commission (VCTC/ VISTA) 

Camarillo Area Transit

Gold Coast Transit District

Moorpark City Transit

Simi Valley Transit

Thousand Oaks Transit

Kanan Shuttle

Valley Express

Ojai Trolley

When does the program start and how long does it last?

The College Ride Program is a pilot program that is continuing until June 2025.

Parking Permit Required

Virtual parking permits are required for students, staff, and faculty. All students, staff, and faculty must register their vehicle license plates when purchasing parking permits. No paper permits or window stickers will be issued. The VCCCD Police Dept. will utilize automated license plate readers to verify parking permits are issued to vehicles parked on campus. 

Ordering Permits

Student Semester Permits

Virtual student semester permits are available for purchase via the MyVCCCD Portal Marketplace.

For instructions on how to purchase virtual student semester parking permits, follow our step-by-step guide:

Step-by-Step Guide for Students

Daily Permits (link to daily parking permit located on sidebar)

At their June 11, 2024 meeting, the Board of Trustees approved an increase to the daily parking permit from $2 to $3 effective July 1, 2024. 

Daily permits cost $3.00 and are valid only for the day they are purchased. You must provide your vehicle license plate number to purchase a permit. 

Daily permits may be purchased

• online through the PayMyCite.com website.
•  using a kiosk, the printed daily permit must be placed face-up on your vehicle's dashboard and fully visible.
•  Using a QR code located on the PERMIT REQUIRED signage on campus.

Kiosk locations:

1. Parking lot 1 (next to the Field Hockey Stadium)
2. Parking Lot 6 (across from the Gymnasium in the parking structure)
3. Parking Lot 21 ( near the Performing Arts Building)
4. between Parking Lot 16 and Parking Lot 17 (near Fountain Hall)

All VCCCD campuses are equipped with "PERMIT REQUIRED" signs that feature a QR code. You can easily purchase a virtual daily parking permit by scanning the QR code using your smartphone, which will direct you to the PayMyCite.com website. 

STUDENT PERMIT PRICING